Information and guidance for childcare providers, education providers, health and care professionals
On this page, you will find a range of useful documents that you can use when supporting children and young people aged 0-25 including those with special educational needs and disabilities (SEND).
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Supporting children and young people with SEN
The guidance explains the responsibilities on Early Year providers, schools and Colleges for meeting the special educational needs of children and young people, through a graduated approach, as well as describing the process for an Education, Health and Care assessment.
This will be produced by the class teacher. This information gathering should include an early discussion with the pupil and their parents. These early discussions with parents should be structured in such a way that they develop a good understanding of the pupil’s areas of strength and difficulty, the parents’ concerns, the agreed outcomes sought for the child and the next steps. A short note of these early discussions should be added to the pupil’s record on the school information system and given to the parents. Schools should also tell parents and young people about the local authority’s information, advice and support service.
This will help a child and their parent/carer to record background information so that you do not have to repeat this information to different professionals. The document belongs to the child and their parent/carer and they will decide who the information can be shared with. Please note that, when printing double sided, the settings should be set at 'flip on short edge'.
We are working with some young people to develop a version for young people in both secondary and Further Education.
- My story (Word version)
- My story (PDF version)
- My story for younger children (Word version)
- My story for younger children (PDF version)
SEN planning tools
These tools describe the type of support that early year providers, schools and colleges should be making for children with each type of SEN.
- SEN Planning Tool for Early Years
- SEN Planning Tool speech and language
- SEN Planning Tool for hearing impairment
- SEN Planning Tool for physical disabilities
- SEN Planning Tool for visual impairment
- SEN Planning Tool for Autism
- SEN Planning Tool for SEM
- SEN Planning Tool for learning difficulties
Further Education Post 16 SEN Planning Tools
- Colleges SEN Planning Tool for young people with speech, language and communication needs (SLCN)
- Colleges SEN Planning Tool for young people with Autism
- Colleges SEN Planning Tool for young people with a hearing impairment
- Colleges SEN Planning Tool for young people with learning difficulties
- Colleges SEN Planning Tool for young people with physical difficulties
- Colleges SEN Planning Tool for young people with social, emotional and mental health difficulties
- Colleges SEN Planning Tool for young people with a visual impairment
Costed provision map and support timetable
These will provide details of the school support for a child or young person with a special educational need.
- Costed provision map
- Support timetable
- Guidance - costed provision map
- Step by step guide - costed provision map
SEN support plan
This plan will be produced by the Head Teacher or SENCO in partnership with the child or young person and their parent/carer. It will include the joint outcomes that you want to achieve and the support needed to meet those outcomes.
Following feedback from schools, we have produced two versions of a SEN support plan:
- Short SEN support plan (Version 2, last updated 18 November 2015) - this plan can be used for those children that have special educational needs but who are unlikely to require an Education, Health and Care assessment. The form enables schools working in partnership with the child or young person and their parent/carers to record the agreed outcomes.
- SEN support plan - this more detailed plan would be required as part of the evidence for an Education, Health and Care assessment request.
- SEN support plan guidance
- Early Years SEN support plan
Assessment or review advice templates
These templates show the type of information that professionals should be including in their reports.
Education, Health and Care Plan
Referral forms for professionals
- Guidance for schools requesting additional top up funding
- Request for top up funding for a child with a SEN support plan
- EHC request form
Transferring Statements to EHC Plans
EHC Plan or transfer review form
This form will be completed by the early years provider, school or college following the review meeting. All advice considered at the review meeting and any amendments to the Statement of SEN or Education, Health and Care Plan must be attached. The form must be submitted within two weeks from the date of the review meeting.
- Guidance on Person Centred Reviews (from the confident schools, confident parents resource pack)
- Guidance for the Transfer Review Process - October 2015
- Proforma for the Transfer Review Meeting (Word version), Proforma for the Transfer Review Meeting (PDF) - This form would be used at a transfer meeting, when a Statement is being considered for conversion to an Education, Health and Care plan.
- Proforma for an EHC Plan Review Meeting (Word version), Proforma for an EHC Plan Review Meeting (PDF) - Once a child or young person has received an EHC plan, this template should be used at subsquent review meetings. Please note that recommended changes to the plan and any outcomes agreed at the meeting should be recorded on the plan, using the tracked changes tool in Microsoft Word.
- Guidance for review of Education Health and Care Plans - October 2015
Statutory Annual Review form
This will be completed by the early years provider, school or college immediately following the Statutory Annual Review of a child or young person’s Statement of SEN. It should not be used for those Statements that are being considered for the transfer to an Education, Health and Care Plan during 2014/15.
- Guidance for annual review of Statement of Special Educational Needs - October 2015
- Statutory annual review form 2014
Speech and Language therapy referrals
Specialist Thematic Panels have been established to provide schools with advice or additional support for children and young people with a SEN Support Plan, if they have concerns that a child is not making satisfactory progress over a reasonable period of time. This guidance provides information about the Panels and the referral process.
- New Panel Request Form (March 2016): Word version and PDF version
- SEN support plus guidance
- Specialist Thematic Panels
- Guidance for Specialist Thematic Panels 2014
Post 16 transition support
This document contains useful information for professionals who are working with young people with Special Education Needs to plan their transition from school to post 16 education or training.
Supporting pupils with medical conditions – statutory guidance and Durham County Council policies
This guidance replaces ‘Managing medicines in schools’. For maintained schools, Academies and PRUs. This new guidance (September 2014), aims to ensure that all children with medical conditions, in terms of both physical and mental health, are properly supported in school so they can play a full…